How to Send a Single Email to Many Recipients Without Them Seeing the Other Recipients on the List?

How to Send a Single Email to Many Recipients Without Them Seeing the Other Recipients on the List?

Mail Merge allows you to send a personalized email to each recipient without revealing the other contacts on your list. Here's how:

  1. Open a New Email: Start a new email as usual.
  2. Select Your Pitching Initiative: Connect your email to the relevant Pitching Initiative in Propel to link it to your project.
  3. Choose Your Recipients:
    • Click on This Media List.
    • Select specific contacts or use the “Select All” option to choose the entire list.
  4. Compose Your Email:
    • Use placeholders like {{First Name}} or {{Media Outlet}} to personalize the email for each recipient.
  5. Send the Mail Merge:
    • Click Send under the Mail Merge option, if using Outlook or click the Send Mail Merge button if using Gmail. Each recipient will receive a personalized email without seeing other recipients.

Using Mail Merge ensures privacy and a professional appearance when reaching out to a large group.

    • Related Articles

    • How to Send a Mail Merge in Gmail

      When you need to send a single email to a large group without revealing the other recipients, Mail Merge is your go-to tool. This feature allows you to personalize your message for each contact while keeping their information private. What is Mail ...

    • How to Send a Mail Merge in Outlook

      When you need to send a single email to a large group without revealing the other recipients, Mail Merge is your go-to tool. This feature allows you to personalize your message for each contact while keeping their information private. What is Mail ...

    • How to Send and Schedule Pitches in Outlook with Propel

      Sending and scheduling pitches in Outlook is easier than ever with Propel. This guide walks you through how to connect Propel with Outlook, send personalized pitches, and schedule them for optimal timing, ensuring your PR outreach is efficient and ...

    • Building a Media List

      The first step you take for each media relations campaign is to create a new media list. In Propel, media lists are also known as pitching lists and pitching initiatives – all 3 of these terms are interchangeable. For the remainder of this guide, we ...

    • How Does Email Open Tracking Work?

      Tracking email opens is a challenge, as the email standard does not have native support for open tracking. It is possible to send a read receipt, but these are intrusive, and only used sparingly. The industry consensus approach to open tracking ...