How to Schedule Pitches in Gmail?

Propel makes it easy to schedule your email pitches for later, whether you’re sending a single email or a mail merge to multiple recipients. Follow the steps below to schedule your emails efficiently.

Here's a video walkthrough of the entire process:

Step-by-Step Procedure:

Open Gmail and click Compose.
Connect your email to a Pitching Initiative.
Add recipients:
1. For a single email, type the recipient’s email address in the To field.
2. To send pitches to multiple contacts, select Pitching Initiative, then click on This Media List. This will automatically add all the contacts from your selected media list to the email.
Compose Your Email: Write a suitable subject line, and then draft your pitch in the email body.
Schedule Your Email:
1. For a single email: Click the small arrow next to Gmail’s Send button and then select Schedule Send.
2. For a mail merge: Click on Schedule Mail Merge.
Choose Your Scheduling Option:
You have several options:
1. Pitchbooster: Propel’s advanced tool that schedules emails at the best time and day for each journalist.
2. Pre-defined times: Select from suggested times in Gmail.
3. Custom: Manually select the exact day and time you want the email to be sent.
Finalize the Scheduling:
1. After selecting your preferred scheduling option, choose the specific day and time, then click Submit.
2. Click Continue to confirm your send time.
Review or Reschedule Your Emails:
1. Check your Drafts folder to review scheduled emails. The scheduled send time will appear in a notification at the top right when you select an email.
2. To reschedule, open the draft, click the small arrow next to the Send button, choose Schedule Send, and pick a new time.
Unschedule Your Email: To unschedule, simply delete the draft, and it will no longer be sent.

By following these steps, you can easily schedule your pitches in Gmail for optimal timing, ensuring your emails reach journalists when they’re most likely to engage.